Comal ISD Notification of Rights under FERPA for Elementary and Secondary Campuses
The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age ("eligible students") certain rights with respect to the student's education records. These rights are:
- The right to inspect and review the student's education records within 45 days of the day the Comal Independent Campus District (CISD) or a CISD campus receives a request for access.
Parents or eligible students should submit to the Campus principal [or appropriate Campus official] a written request that identifies the record(s) they wish to inspect. The Campus official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
- The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
Parents or eligible students who wish to ask the Campus to amend a record should write the Campus principal [or appropriate Campus official], clearly identify the part of the record they want changed, and specify why it should be changed. If the Campus decides not to amend the record as requested by the parent or eligible student, the Campus will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
- The right to privacy of personally identifiable information in the student's education records, except to the extent that FERPA authorizes disclosure without consent.
One exception, which permits disclosure without consent, is disclosure to Campus officials with legitimate educational interests. A Campus official is a person employed by CISD as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the CISD School Board; a person or company with whom CISD has outsourced services or functions it would otherwise use its own employees to perform (such as an attorney, auditor, medical consultant, or therapist); a parent or student serving on an official committee, such as a disciplinary or grievance committee; or a parent, student, or other volunteer assisting another CISD officials in performing his or her tasks. A CISD official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
Upon request, CISD may disclose education records without consent to officials of another school district in which a student seeks or intends to enroll, or is already enrolled if the disclosure is for purposes of the student’s enrollment or transfer. [NOTE: FERPA requires a Campus district to make a reasonable attempt to notify the parent or student of the records request unless it states in its annual notification that it intends to forward records on request.]
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by the Campus to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW Washington, DC 20202