Departments » COVID-19 » End-of-Year Closeout

End-of-Year Closeout

Since Governor Abbott announced that in-person instruction was canceled for the remainder of the year, we have been developing a plan to return personal items such as school supplies, artwork, musical instruments, athletic gear and medications back to students. Starting on May 4 and running through May 15, each campus will have specific days during which parents can pick up their student’s items (see schedule below).


Our focus is on returning your child’s items in a manner that ensures the safety of students, parents and staff. We ask that you help us maintain this safe environment by following the established guidelines listed below.

  • Bag items to be returned that are not needed for the Residence Learning Program. Label the outside of the bag with your student’s first and last name and ID#. Please do not put library books in the bag. You will hand them to the drop off station staff member.
  • Secondary students should bag district-issued items by program (academic, band, athletics, art, etc.). Label the outside of the bag with your student’s first and last name and ID# 
  • Clear a space in the trunk or back seat where you will want your pick-up items placed; place drop-off bag and library books in the same location.
  • Create a window sign with your student(s) first and last name and grade level(s) or use your car rider tag. The sign needs to be visible from a distance; use a dark colored marker.
  • Limit the number of people in the vehicle.
  • Hang tag on the mirror or place paper on the windshield with student(s) name and grade level; follow traffic flow and directional signs.
  • Keep windows rolled up; do not exit the vehicle at any time.
  • Open trunk or unlock back door.
  • If needed, stop at drop off station to return campus items and/or at nurse’s station to receive medications.
  • Nurses will be contacting parents over the next week if there are medications that need to be picked up.
  • If an alternate person is going to pick up meds, that person should present a signed letter from the parent or guardian or communicate with the campus nurse prior to the scheduled pick up day.
  • IDs will be checked, so be prepared to show through the car window.
  • Some medications will need to be signed for when picked up.
  • Turn off air conditioner when medications are being handed into the vehicle.
If you cannot make it on the scheduled day, your belongings will be packed and secured on campus until the fall semester resumes.
You can call your child’s main campus number and someone will assist you.
You should only return items that your child does not need for completing their Residence Learning Program (RLP) classwork (i.e. computers, MiFi devices, paper packets, etc. should NOT be returned). Your campus should be in contact with you if there are any specific items that need to be returned such as library books, instruments, uniforms, etc.
No. To protect both our staff and families, at this time our focus is on returning student items as safely and efficiently as possible; we will only be accepting items that belong to the school that are not needed for RLP.
Please contact your child’s teacher if there are specific items that you are missing and work with them to locate the items.
Remote Office Hours will not be held on the scheduled pick up days for each specific campus.
No – in keeping with state and local guidance, and in an effort to protect both our staff members and our families, this is a drive thru process only. Families should minimize the number of people in the vehicle, keep the windows rolled up, and stay in their vehicle at all times.
Yes; your school nurse will be contacting you to discuss the medication sign-out procedure. There are certain medications that must be signed for by a parent or guardian; if your driving-age child plans on collecting their belongings themselves, your nurse will need to make special provisions for this process.
Please let your teachers know as soon as possible if you would like to donate any remaining classroom supplies, or do not have anything that needs to be returned so that they can take care of those items appropriately.
On their scheduled pick up day, each meal site will condense service to the morning hours only (7:00 am – 8:30 am) and you will be able to pick up both breakfast and lunch during that time. If you cannot come in the morning for meal distribution, you can visit any of our other meal sites on those days during the lunch time frame.
The schedule is set up to help reduce congestion and wait time, and so that a family can pick up belongings for children at different campuses on one day, instead of having to take multiple days to collect everything. We are asking families to follow their MIDDLE SCHOOL feeder pattern to help alleviate congestion at the high schools. For example, if you have children at Smithson Valley High School, Smithson Valley Middle School and Johnson Ranch Elementary School you will pick up items from all three campuses on May 7.

Yes; we have made sure that each high school has a pick up day the first week so that AP Students who need materials for their exams can retrieve those before the exams begin, regardless of their middle school feeder pick up day.

While we cannot say there is no risk involved, we are doing all we can to minimize the risk. Our campuses have been closed to staff members since we released for Spring Break; since that time all campuses have been deep cleaned and sanitized by an outside company. Measures to ensure health and safety will be taken while packing student belongings, such as: implementing a health screening for staff members as they enter the building, wearing suggested personal protective equipment (PPE) while packing, staggered packing times to minimize the number of people in the building, increased cleaning procedures at the end of every day, etc. We are also taking precautions on pick up day to limit the amount of contact between staff members and families by providing additional PPE, adhering to strict social distance guidelines, and communicating as much as possible about the process beforehand to answer any potential questions. If you have concerns about bringing items into your home, we suggest leaving them in the box and letting them sit in a secure area (i.e. garage, porch area, etc.) for 7 days before handling.

Have questions? Contact us at, or call 830-221-2000